1. Who are We?
Throughout this document when you see the words ‘us’, ‘we’ and ‘our’ this is referring to Omonia Church of Christ.
We are an independent Evangelical Church registered with the Department of Education and Religion in Greece. We hold permits both as a Church and as an Association and are registered under: The Court of Athens decision No: 4160/1983.
Our registered address is Pireos 28 (1st Floor) Athens 104 37 Greece.
As a church we carry out outreach activities including the Agape Refugee Project. We collect personal data to allow us to recruit volunteers and donors, maintain our own records and accounts and to also support our volunteers.
Our website address is: https://omoniachurch.com
The privacy and security of your information is extremely important to us. This policy is intended to give you a clear view of what data we collect, how we use it, how long we keep it for and how we get rid of it, so you can be confident in submitting data when dealing with us.
We’ll keep this page updated to show you what we do with your personal data. This policy applies to you if you visit our website, use any of our services, email us, contact us or visit our premises.
We will never sell your personal data.
3. What Personal Data do we collect?
Personal data is any data which may identify you, or be identified as relating to you. For example, your name, address, phone number and email address. We will sometimes need to collect this information. We will only collect the personal data we need.
We collect data in connection with projects we might be working on or services you have subscribed to.
You can give us personal data in various ways. You can submit personal data through forms on our website, you can phone us, you can email us or you can visit our premises.
This personal data may include name, title, address, date of birth, age, gender, employment status, email address, phone numbers, personal description, photographs, application and donor details.
3.1 Personal Data that is provided by you
This data includes information you give us when interacting with us, for example, you filling out a contact form, volunteer application form, handbook and policy acceptance documents, registering as a donor, subscribing to our mailing list or communicating with us. For example :
Personal details – name, address, phone number, email address and so on
Financial details – bank name, bank address, bank account number and SORT code
Technical information about your visit – Internet protocol address, login information, browser type and version, time zone settings, operating system and version, platform used to access the website
Information about your visit – full URL and query string, pages you viewed on our website, length of visit to pages on our website and any search terms you used to find our website.
3.2 Personal Data created by your involvement with us
Your activities and involvement with us will generate personal data being created. This could include volunteer details, documentation and so on.
4. How we use your Personal Data
We will only use your personal data on relevant lawful grounds, as permitted by the EU General Data Protection Regulation (from 25th May 2018)/UK Data Protection Act and Privacy of Electronic Communication Regulation.
Personal data provided to us will be used for the purposes of carrying out our business as a church, in a transparent manner, in accordance with any preferences you express. Below we have listed the main uses of the data we collect from you :
4.1 Volunteer Outreach Projects
We deliver services associated volunteer outreach projects. If you have applied to us to become a volunteer, we will need to collect personal data from you to carry out these projects. This may include name, address and phone number, but also more ‘sensitive personal data’. Such data may include but is not limited to health information or information relating to criminal convictions as well as passport and travel data. We will also collect acceptance data of our policies and waivers.
We are required by law to keep accurate and up to date accounts of our business transactions. When you interact with us as a donor you will be added to our accounting system.
We occasionally run marketing campaigns. We will always ask for your consent before sending you any marketing material.
5. Disclosure of Personal Data to other bodies
In order to carry out the running of our website, we sometimes need to disclose your data to third party suppliers.
These third party suppliers may be, systems we use, online applications allowing us to communicate with you and so on. You can find a list of third-party suppliers here.
6. How can I change my preferences
You can contact us at any time to change or discuss your privacy preferences. Contact us using the details below:
6.1 Write to us:
Omonia Church of Christ
PO Box 70187
Email us: firstname.lastname@example.org
7. Your Rights under GDPR
Under the GDPR, where we are using your data under consent, you have the right to withdraw that consent at any time. You also have the right to ask us to stop using your personal data for marketing purposes. Please contact us using the details above if you would like to do this.
7.1 Subject Access Requests
If you would like to make a Subject Access Request, you can do so by contacting us using the details listed above. Please note, there is no charge for making this request, although you will be asked to verify your identity. We will respond within 30 days of receiving your request and verifying your identity.
7.2 What to do if you’re not happy
Please contact us in the first instance if you feel unhappy regarding any issues around the use of your personal data. We would welcome the opportunity to resolve any problem or query you have. You also have the right to contact the Hellenic Data Protection Authority (DPA). You can contact them via their website here: https://www.dpa.gr
8. Keeping your information
If you have submitted any information through our website forms, we will keep this data for 1 year, then automatically delete it from our website and website database. We keep general email data for 1 year, You can read more about how we store and delete your personal data by viewing our data retention policy and data deletion policy here.
9. How we secure your data
Information systems and data security is imperative to us to ensure that we are keeping your data safe. We operate and implement robust procedures for managing your data, the hardware it is present on. We only host your personal data with suppliers who have confirmed that they take your personal data security as a priority and we regularly assess these suppliers as the threat landscape changes.
Volunteers responsible for admin are given mandatory, information security training.
10. Disclosure of Information
Sometimes, when gathering data via our website, we have to share your data with third party suppliers. When we are sharing the data, we will always do so in such a way that access can be revoked again.
10.1 Who will see your data?
When you submit your data to us, we might disclose it to the following:
The Management Group, Application Board Members and volunteers responsible for ministry administration.
Service providers providing services to us
We may also disclose your information to third parties if we are compelled to by law or to comply with any legal obligation.
11. Storage of Information
Omonia Church is based in Greece and as such, the majority of our hosting services are also based in Greece. Some of the other data storage services we use are located in the European Union region. We do not collect or store payment information and we do not transmit your data outside the European Union.
We currently only have offline payments, however in the future we will have PayPal to process payments. We will not store your card details and we use an off-site version of PayPal. When you input your card details, you are communicating directly with our payment provider, PayPal.
Our church and outreach premises are covered by CCTV and you may have been recorded when you visited them. CCTV is used to provide security and protect both our volunteers and visitors. CCTV is only viewed when required and footage is stored for a set period of time, then over-written.
14. Changes to this policy